Horse Crossing Farm, LLC:  Tiny Trots Registration Form

Tiny Trots are equine exposure sessions for ages 18 months to 5 years old. Children must be able to sit up on a saddle unassisted.

Tiny Trot sessions are offered on a weekly or bi-weekly basis on weekdays. Week A does not always fall on the first week of the month. The Week A and Week B slots continue indefinitely from month to month. If you sign up for a bi-weekly slot, your slot will be every 2 weeks from the initial start date no matter where that week falls in the month or how many weeks are in the month.

If you would like the weekly option, please sign up for both of the Week A and Week B slots. Each lesson is $25. Invoices are paid up front for the entire month of sessions. A month is $50-$75 for biweekly and $100-$125 for weekly (depending on the number of weeks in a given month). Invoices will be sent out 5-7 days in advance and are due on the 1st of each month. A late fee of $5 per day will be incurred for unpaid invoices. Monthly invoices are non-refundable. 

We must have a completed waiver for *each* visitor who comes to our farm. This includes not only the Tiny Trot participant, but any family member and/or friend who may accompany them. 

 In the case of inclement weather, the farm associate will reach out to parents regarding make-up date options. If there are no make-up options by the time the month ends, clients can receive a refund for the session(s) cancelled due to weather. 

Please arrive on time for your session. If a session participant does not arrive by 10 minutes into their session time, the farm associate reserves the right to cancel the session without a make-up option. We are only able to make up lessons if they are canceled due to weather or a conflict with our instructor’s schedule. We are not able to makeup or refund lessons for any other reason. If there is an emergency situation such as a death in the family, etc., parents may reach out to Brittany on a case-by-case basis. Similar to other lesson and childcare programs, we will not be able to make up lessons due to sickness or schedule conflicts. Each student’s slot is their reserved lesson time each month. The invoice total will remain the same whether or not a session participant plans to attend on their assigned date. 

Please remain in your vehicle until 5 minutes before your session time. Visitors may not walk around the farm alone before, during or after your session time. This rule applies to friends and family members of the participant as well.

Session participants are required to wear a helmet for the entire time they are mounted on a horse. Participants are welcome to wear their own bicycle helmets if they wish.

We use our miniature horse, our miniature mule, our pony and sometimes a standard-sized horse for these sessions. This decision is based on the size of the rider, age of the rider, and the previous experience of the rider. Please trust the instructor to choose the best horse/pony for your child.

If a parent decides that their child is no longer going to be in the Tiny Trot program in future months, the parent must inform the farm owner at least 2 weeks before the next month. For example, if a March participant will no longer be in the program in April, the farm owner must be notified 2 weeks before April 1. Farm staff plans months in advance, and hay/feed is purchased with session invoice money. Therefore, it is crucial that we know as soon as possible if you are no longer going be in this program. Thank you for your understanding!

Please contact Brittany Matthews, Farm Owner, with questions about invoices, scheduling or general farm issues. (803-760-8889)
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I understand and acknowledge that all equine activity has inherent risk due to its nature. I understand and acknowledge that falling off is part of learning to ride. 

HCF Protocol for Falling

At HCF we prioritize safety, but falling is an inherent part of riding. While we take every measure to properly educate your child, it's important to understand that when we put your child on a horse, there is always the possibility of a fall. 

In most cases, falls result in nothing more than a few bruises and a dusty backside. However, we do proceed with the following protocol to assess for any serious injuries: 

*Although unlikely, if the situation is obviously extremely serious we will avoid moving the child or removing any gear. We will then leave it up to medical professionals in these situations.* 

1. Ensure there are no immediate hazards before addressing the rider. 

2. Instruct the rider to remain where they are and to avoid standing immediately.

3. Calmly guide the rider to take deep breaths in order to regulate their breathing. (Falls often knock the wind out or a rider, which can be frightening.)

4. Talk to the rider, looking for the following that may be signs of a concussion: a. Slurred speech 

b. Confusion or disorientation 

c. Dazed or incoherent responses 

5. Ask the rider what hurts. If needed, assess the area for signs of severe injury or significant lack of mobility. 

We cannot do much besides provide a generic assessment, so if further care is required the rest should be left up to medical professionals.

We ask that parents let us assess their child after they fall, but if they desire their child to be immediately released into their care we will comply. 

After Falling 

Whenever possible, we encourage students to get back on their horse once we've confirmed that they are uninjured. Even if it's just a short, slow walk on a lead, this helps prevent a lasting fear of riding. Every true equestrian falls—what truly matters is getting back up and continuing to ride. While it can be scary, each fall is a learning experience that shapes stronger, more resilient riders!


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Required
I understand and acknowledge that my invoice reserves my lesson spot each week and that I will not receive a refund, credit or make-up lesson if my student does not attend their reserved lesson. I understand and acknowledge that my invoice will not be adjusted if my student does not plan to attend or cannot attend a scheduled lesson.  *
Required
Which slot would you like to sign up for? These spots are available right away! *
Child Participant Name *
Parent / Guardian Name (If Under 18) or Emergency Contact (If Over 18) *
Contact Number *
Photo Release and Rules/Guidelines
I, the undersigned, hereby grant and authorize HCF the right to take, edit, alter, copy, exhibit, publish, distribute and make use of any and all pictures or video taken of me to be used in and/or for legally promotional materials including, but not limited to, newsletters, flyers, posters, brochures, advertisements, fundraising letters, annual reports, press kits and submissions to journalists, websites, social networking sites and other print and digital communications, without payment or any other consideration. This authorization extends to all languages, media, formats and markets now known or hereafter devised. This authorization shall continue indefinitely, unless I otherwise revoke said authorization in writing. I understand and agree that these materials shall become the property of HCF and will not be returned.

In consideration of being allowed to participate in live animal activities through HCF, the undersigned acknowledges and agrees that:

I recognize that the risk of serious injury is increased by not following the stated guidelines.
I recognize that there is a significant element of risk involved in the handling of animals and horseback riding.
I recognize that the risk of serious injury is increased by not wearing a certified helmet while horseback riding. I agree to wear a certified protective helmet at all times when handling horses and any time mounted on a horse.
I state that I am fully capable of participating in such activities and I certify that I have no physical conditions which might interfere with my capability to participate in animal activities and/or horseback riding.

I agree to comply with rules and regulations as posted and as set forth by teachers, instructors, and counselors, including, but not limited to, the following:
     1. All children must be supervised by an adult at all times.
     2. No child may enter any residence, barn, or structure at HCF without explicit permission.
     3. No person should open gates, enter pastures -- including, but not limited to, pens and arenas --, handle animals, or handle animal food without explicit permission from a staff member of HCF.
     4. No person should climb on farm structures or furniture at any time.
     5. Smoking, vaping, and alcoholic beverages are prohibited on HCF property.
     6. If a client arrives early for their scheduled appointment, they must wait in their vehicle until 5 minutes before their appointment start time. Walking around the property, barn, or animal enclosures without the farm owner is not allowed.
     7. Children 18 years or younger need to remain with their parents/guardians and/or the farm owner at all times. Children are not allowed to walk around the farm alone.
     8. No farm visitor should enter any pastures or animal enclosures without the farm owner. Animal enclosures can only be opened by the farm owner or assistant.

The risk of injury from the activities involved in this program is significant including the potential for paralysis and death and while
particular rules, equipment, and personal discipline may reduce risk, the risk of serious injury does exist.
I knowingly and freely assume all such risks, both known and unknown, and assume full responsibility for my voluntary participation.
I willingly agree to comply with the stated and customary terms and conditions for participation. If, however, I observe any unusual significant hazard during my presence or participation, I will remove myself from participation and bring such to the attention of the nearest staff member immediately.

I, for myself and on behalf of my spouse, heirs, assigns, personal representatives and next of kin, hereby release and hold harmless, Horse Crossing Farm, LLC, the host organization and facility, any owners, sponsors, volunteers, employees, agents, officers or directors of the above organizations, and if applicable, owners and lessors of premises used to conduct the event (collectively the “Releasees”) with respect to any and all injuries, disabilities, loss of life or damage to person or property occurring or arising out of participation in the program.

I have read this release of liability and assumption of risk agreement, fully understand its terms, understand that I have given up substantial rights by signing it and sign it freely and voluntarily without any inducement. If participant is under the age of 18, this certifies that I, as parent/guardian with legal responsibility for this participant, do consent and agree to his/her release as provided above of all the releasees, and, for myself, my spouse, my heirs, assigns, and next of kin, I forever release and agree to indemnify, defend and hold harmless the releasees from any and all liabilities as set forth above arising out of or occurring from my minor child’s involvement of participation in Horse Crossing Farm, LLC Programs organized or sponsored or run by any of the releasees, their agents or representatives.

WARNING. Under South Carolina law, an equine activity Sponsor or equine professional is not liable for an injury to or the death of a participant in an equine activity resulting from an inherent risk of equine activity, pursuant to Article 7, Chapter 9 of Title 47, Code of Laws of South Carolina, 1976.
Additional Information
For those who have not been to our property before, the address is 210 Railroad Ave Lexington 29072. When you arrive, you will see a brick house with a circle driveway and a red barn mailbox. Most visitors think they are at the wrong address, but it's correct! The farm is behind the house and you won't see it from the road. 😃 There are signs indicating where to park. Pull into the wooded mulch lot and park in front of the fence to the far right. Walk to the right of the white garage and through the open gate to the back. Please remain in your vehicle until 5 mins before your lesson time begins, as visitors may not walk around the farm alone due to insurance purposes. Your instructor will be ready to meet you back by the horses! Please make sure you have completed the online waiver for each person coming to the farm, not just the lesson student. This includes children, adults, participants, spectators, guardians, etc. Anyone who visits the farm property for any reason must have a waiver on file. If someone different is going to be dropping off, attending or picking up your child from lessons, they must complete a waiver. Farm staff reserves the right to check for waivers at any time. If a visitor is found to not have a waiver on file, they will be asked to leave. Entering the farm gate without a waiver on file is considered trespassing. Thank you for your understanding!
Your acceptance and execution of this agreement shall be made by electronic acknowledgement, and you agree that your electronic acknowledgment of this Agreement shall be considered the equivalent of your written signature.
Participant Electronic Signature (Or Parent/Guardian Signature if Participant is Under 18) *
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